Frequently Asked Questions
Health and Welfare
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Plan A
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Who is the Health and Welfare Fund Plan A Administrator?
The Health and Welfare Fund is administered jointly by a 14-person Board of Trustees made up of an equal number of Union and Employer appointees. The Trustees are not compensated for the performance of their duties and have the full power and authority to administer the Plan, construe the terms and provisions and to establish all Plan rules and regulations. The Trustees employ an Executive Director to perform all day to day administrative functions of the Plan.
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When was the Health and Welfare Fund Plan A established?
The I.A.T.S.E. National Health and Welfare Fund Plan A was initially established in 1973. -
How do I know if I am a participant of Plan A?
You are a participant in Plan A if your employer contributes to Plan A and you are eligible under the Plan A rules. Participants of Plan A generally work in the live theatre industry under Collective Bargaining Agreements between I.A.T.S.E. and Theatrical Producers, such as the Travelling Employees (or “Pink Contract). -
How are contributions to Plan A determined?
The Collective Bargaining Agreements determine the employer contribution rate for each day of your covered employment. However, the employer must meet the minimum daily contribution rate established by the Trustees. The Plan is supported by employer contributions; employees cannot contribute to Plan A. -
When do I become eligible for benefits under Plan A?
You must work in “covered employment" and work a minimum of 60 days in a six month period to qualify for coverage under Plan A. -
When does my Plan A coverage begin?
Your coverage begins the first of the month following the second month in which you work a minimum of 60 days in Covered Employment within six months or less. For example, if you work 60 days in Covered Employment in the six-month period ending November 30th, your coverage will start January 1st. -
Are my dependents also eligible for Plan A benefits?
Yes, your spouse and unmarried dependent children up to the age limit of the Plan, currently the end of the year in which they turn age 26, become eligible when you do. See the Health and Welfare Plan A Summary Plan Description for more information about eligible dependents.
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How long does the Plan A coverage continue?
Plan A coverage is granted in six-month blocks. At the end of your six-months of coverage, the Fund Office will look back at the six-month eligibility period ending one month prior to the look back date. For example, if you earned eligibility for coverage January 1 to June 30, the Fund Office would look back at the six-months December 1 through May 31 to see if you worked at least 60 days in Covered Employment. If you meet the 60-day requirement, your coverage continues for another six months. -
What benefits are available under Plan A?
Plan A benefits available to eligible participants and their eligible dependents are hospital/medical, prescription drug, dental, vision, and hearing aid benefits. In addition, eligible participants, but not dependents, are covered for life insurance and weekly accident and sickness benefits.
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Plan C
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Who is the Health and Welfare Fund Plan C Administrator?
The Health and Welfare Fund is administered jointly by a 14-person Board of Trustees made up of an equal number of Union and Employer appointees. The Trustees are not compensated for the performance of their duties and have the full power and authority to administer the Plan, construe the terms and provisions and to establish all Plan rules and regulations. The Trustees employ an Executive Director to perform all day to day administrative functions of the Plan.
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When was the Health and Welfare Fund Plan C established?
The I.A.T.S.E. National Health and Welfare Fund Plan C was initially established in 1994. -
What is the definition of a “group health plan” as defined by ACA?
In order to qualify to enroll in a Health Reimbursement Arrangement (HRA), which is what the National Health and Welfare Fund’s MRP is, you must have primary health coverage that is a group plan sponsored by an employer (that is, obtained through employment) or sponsored by a union. Your primary health coverage cannot be “individual” coverage for this purpose. -
What is the definition of individual health coverage?
Individual coverage is coverage that you purchase on your own (whether directly from an insurance carrier, such as Cigna, Aetna, United, BlueCross or BlueShield, or through a state insurance Marketplace (previously called the “Exchange” such as in the state of Massachusetts) or that you obtain through a government program such as Medicare, Medicaid, Veterans Administration, National Programs (such as the U.K.) etc. -
Why can I no longer use my individual health coverage as the basis for enrollment in the stand-alone MRP Plan?
Guidance was issued by the government on September 13, 2013 which dictated that, in order for someone to enroll in an HRA (like the MRP Plan), they must be actually enrolled in an employer/union sponsored group health plan. The National Health & Welfare Fund must comply with this legal requirement. -
If a member qualifies for coverage through the National Health & Welfare Fund, can they still obtain coverage through the Marketplace?
As far as we understand, there is no prohibition on purchasing coverage through the Health Insurance Marketplace even if a person has other health coverage. However, if you have coverage under the Fund (or an offer to opt into coverage), you may be disqualified from receiving a federal subsidy for coverage purchased through the Marketplace. -
Does coverage obtained through the Marketplace qualify as valid group coverage in order to enroll in the stand-alone MRP Plan?
No. In order to enroll in the stand-alone MRP Plan, your other coverage must be employer or union sponsored group health coverage. -
Is coverage through Medicare, Medicaid, or the Veteran’s Administration acceptable as “other group health coverage” pursuant to ACA requirements?
No. These are not employer/union sponsored plans and are therefore not considered acceptable other coverage for enrollment in the Fund’s MRP stand-alone option pursuant to ACA guidance. -
I am enrolled in Medicare, what are my Plan options?
If you have stopped working (retired) and you have a Plan C CAPP balance, you can enroll in the Retiree Medical Reimbursement Program (R-MRP). See the Retiree MRP Plan Summary Plan Description for specific rules. Your Medicare coverage(s) will be your primary coverage.
If you are still working, even sporadically, and your employer contributions in a quarter (plus your balance) equals or exceeds the Plan’s current cost of C4 Single, the you must, in accordance with CMS (Medicare) rules, enroll in Plan coverage and your Medicare coverage(s) will be secondary coverage.
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Is the MPIPHP coverage considered group health coverage?
Yes. Any group health plan coverage obtained through your employment or employment of your spouse or partner is acceptable “other group health coverage” for purposes of enrollment in the stand-alone MRP Plan, provided that you submit the required proof of other coverage and certify that the other coverage meets the ACA’s minimum value standard. You can check with your Plan Sponsor (typically your employer) or the insurance carrier whether the other coverage meets the minimum value standard. All benefit funds and insurance companies are required to issue SBCs (Summary of Benefits and Coverage) that indicate whether the plan of benefits meets the minimum value standard pursuant to the ACA’s requirements. The SBC will indicate that at the top of the form. -
How do I enroll in the stand-alone MRP option?
Annually, you must provide the following:
(1) front and back copy of your other employer or union sponsored group health coverage ID card which clearly states GROUP coverage on the card.
(2) OR, a letter from your Plan-sponsor stating you are enrolled in an employer or union sponsored group health plan that meets the Affordable Care Act (ACA) minimum value standard
(3) The signed certification that comes with your annual open enrollment statement
(4) If you are enrolling on-line via the Fund website, there is an on-line certification that you electronically sign, and you can upload your ID card or your plan sponsor letter.
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Can I waive Plan coverage and buy coverage on the Marketplace?
No! You may not waive coverage under the Fund’s Plan C1, C2, C3, C4 or Triple S options. -
Can I submit a reimbursement claim from last year if I am no longer enrolled in the MRP Plan?
No. You must incur the claim while enrolled in MRP AND reimbursement can only be made if you are enrolled in the MRP Plan at the time the claim is received.
If you incurred the claim while enrolled in the MRP Plan and submit it while you are in active coverage but you have excess balance available for reimbursement, you have 12 months from the date of service to submit the claim or if incurred with excess balance available and submitted when enrolled in MRP or with a continuing excess balance, you have 12 months from the date of service to submit that claim for reimbursement. -
What is the filing deadline for reimbursement of qualified previously unreimbursed medical expense claims?
12 months from the date of service. -
How long can I be without coverage before a tax penalty for being uninsured is imposed?
As long as your period of being uninsured is less than three (3) months and only occurs once in a calendar year then the IRS will not impose a penalty on you. Since the Health Fund’s coverage runs in quarters, a loss of coverage will be equal to, and in some cases greater than, three months. Therefore, to avoid a tax penalty you should exercise your right to obtain coverage through COBRA (by making a timely election and payment) or purchase coverage through the Health Insurance Marketplace. -
What does minimum value mean?
In general, the ACA’s minimum value requirement means that your other employer or union sponsored group health coverage plan pays at least 60% of the total cost of medical services coverage by that plan. -
What does ‘affordable’ mean as per the ACA?
Affordable means that any payment you make for your individual coverage only (excluding any cost to cover your dependents) cannot exceed 9.5% of your total household income. Since the Fund does not maintain information about your total income or that of your entire household we would be unable to guide you as to whether or not coverage through one of our Plan options or that of another group fits the government’s definition of affordable. -
How do I know if I am a Plan C participant?
Plan C participants usually work in the Motion Picture, Television, Commercial and Trade show industries under Collective Bargaining Agreements with I.A.T.S.E. or an affiliated Local that require employer contributions to Plan C. -
How are Contributions to Plan C determined?
The Collective Bargaining Agreements describe the employer contribution rate for each unit (day, week, month, or hour) of your covered employment. Some agreements require employer contributions on a percentage of your wages. -
Do Plan C employer contributions accumulate in my own account?
Yes, except for the first $150 of employer contributions when you begin to work under a Plan C Collective Bargaining Agreement. Thereafter, contributions made by your employer when you work in covered employment go into your CAPP (Contributions Available for Premium Payments) account. Your CAPP account is central to your eligibility and serves as the payment mechanism for your Plan C benefits. -
Is more than one plan of benefits available under Plan C?
Yes, Plan C currently hosts five (5) different coverage options plus Triple S for our Puerto Rico residents. Eligible participants can choose from C1, C2, C3, C4 or the stand alone Medical Reimbursement options. All offerings are made with a single (participant only) or family (2 or more eligible family members) rate. Our Benefits at a Glance provides a side-by-side description of each option.
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What is the earliest I can enroll in Plan C coverage?
New employees who have never participated in Plan C before may voluntarily enroll in Plan C once their CAPP account has enough employer contributions to meet the charge for one month of Plan C-2 individual coverage. Please note that this is after the first $150 of employer contributions for new employees is applied to the Health and Welfare Fund’s general assets. -
Are there separate CAPP account charges for individual and family coverages?
Yes, since Plan C coverage is financed by your individual CAPP account, the charge for family enrollment is greater than for individual enrollment. -
Can I use my CAPP balance for a purpose other than paying the cost to enroll in one of the Plan C benefit options?
Yes, if, when you reach either the voluntary or automatic enrollment thresholds and you demonstrate to the Fund Office that you have other employer or union sponsored group health coverage that meets the minimum value standards of the Affordable Care Act (ACA) you can use your CAPP account for the Plan C medical reimbursement program. Please remember there is a quarterly $60 administrative fee and you must provide proof of qualifying other coverage EVERY year along with a signed certification of the ACA requirements by the open enrollment deadline which is typically December 15th to remain enrolled in this coverage option for the next calendar quarter. -
What if I do not make a coverage co-payment timely?
Your coverage will be automatically downgraded to the next lower level of coverage if you do not make any applicable co-payment provided there is enough money in your account to do so. You may risk losing valuable family coverage if your account balance only supports single coverage. If there is not enough money in your account to be downgraded your coverage will lapse which means your coverage terminates. You will only be allowed to continue coverage through the COBRA self-payment provision of the Plan. In order to return to coverage you will need to first meet the $150 administrative fee and then your account balance must reach one month of the current cost C3 single Please see CAPP rates for the applicable amount as these rates may change from time to time.
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Why did the Trustees develop another Plan C option?
Due to provisions of the Patient Protection and Affordable Care Act (ACA) that limited the ability of individuals to participate in Plan C’s stand-alone Medical Reimbursement Program (MRP) under certain circumstances, numerous participants and Local Unions sought a lower cost alternative to Plans C1, C2, and C3. -
Does Plan C4 meet the minimum value standards of the ACA?
Yes, Plan C4 is a high deductible plan that provides minimum value coverage in accordance with the ACA. C4 benefits include hospital, medical/surgical, and prescription drugs (all essential benefits). In addition, all required well care services are included with no cost sharing, and the out-of-pocket limit (this will be described in more detail later in this memorandum) meets the ACA’s requirements. -
What is the cost of C4 and how does it compare to C3?
The current quarterly cost for single coverage is $ 902.00. The quarterly cost for a family plan is currently $ 1,737.00. These costs are approximately 20% less than the current C3 cost. CAPP charges may change so please check with the Fund Office for current CAPP charges. -
What is the open enrollment filing/payment deadline?
All open enrollment election coupons and any applicable co-payment, must be received at the Fund Office Lockbox no later than December 15th (or the next business day if it falls on a weekend) preceding the January 1st coverage quarter. -
Can I downgrade to C4 in the same year that I previously chose a higher level option?
Yes, each quarter the Fund Office sends a statement showing a participant’s available CAPP balance in advance of the prospective coverage quarter. Downgrading to a lower level coverage in Plan C is always permissible for a future coverage quarter. However, a participant cannot switch to a higher level of coverage except at each annual open enrollment unless there is a life event such as the birth of a child, adoption of a child, marriage or divorce. Please review the Plan’s Summary Plan Description booklet further for a description of such life events. -
What are some of the highlights of the C4 Plan?
• C4 is an EPO, Exclusive Provider only Plan.
• C4 is a high deductible plan with an annual deductible of $3,000 per individual and $7,500 per family. Once the deductible has been met (the participant or another family member has paid the first $3,000 per person, or $7,500 for the family, of covered in-network services) then the Plan will pay 50% of covered expenses. (Plan pays 50%, patient pays 50% for covered expenses up to the out of pocket maximum amount for that year).
• Covered in-network benefits for hospital, medical (doctor visits, laboratory, and radiology), , surgery, etc. will be provided by Empire BlueCross BlueShield. Prescription benefits will be provided by CVS/Caremark. Certain services have a co-payment (a flat dollar payment that the patient pays to the provider at the time of the service) and are not subject to the co-insurance (50% cost sharing) such as emergency room visits.
• Annually, the first three (3) primary care visits per covered family member are reimbursable at 100% for an in-network provider. The deductible and co-insurance will apply at the fourth (4th) visit in that calendar year.
• There is an overall out-of-pocket limit per person and that might change annual as directed by the Internal Revenue Service (IRS). Please check with the Fund Office or download Fund’s Summary of Benefits and Coverage document for the Plan(s) in question. Once this limit has been reached the Plan will reimburse all covered in-network services for the balance of that calendar year at 100%. This limit takes into account all monies paid by a participant or a family member out of his/her pocket for the following:
• The annual deductible (for C4 it is $3,000 per individual/$7,500 per family – this is the amount that must be paid before the Plan makes any reimbursement).
• All co-payments (the flat dollar amount paid at the time of a service; e.g. $250 for an emergency room visit under Plan C4).
• All co-insurance payments – the 50% cost sharing for in-network services provided by physicians, laboratories, diagnostic tests, surgical services, prescription drugs, etc.
• Are there any items not subject to the out-of-pocket limit?
• Yes, a participant or a covered family member will be wholly responsible for full payment of any out-of-network services or provider charges and for any item not covered under the Plan, and these payments will not count toward the out-of-pocket limit. -
Plans C2 and C3 had Out-of-Pocket Limits before. Why have they increased?
The out-of-pocket limit that previously existed only took into account co-insurance percentages for hospital, medical, and surgical services. Co-payments and deductibles for medical services and prescription drug co-payments and/or co-insurance percentage payments were not included in the limit. Under the ACA, all essential benefits must be wrapped into an overall out-of-pocket limit (dental and vision benefits are not included as they are not essential benefits). The existing limits were increased slightly to account for the added prescription utilization and the inclusion of co-payments and deductibles. Once you have met the out-of-pocket limit, whether because you incurred expenses for different types of services, or just one (such as a hospitalization with or without surgical services or high prescription usage), the Plan will pay all remaining covered services at 100% for the remainder of the year in which you met the limit. -
Why has the CAPP account forfeiture process changed?
Because Plan C runs on a quarterly basis, the Trustees decided that forfeitures should also be run quarterly instead of annually to better comport with the Plan. We will look at the prior eight (8) coverage quarters, or 24 coverage months, (before statements for the prospective coverage quarter are generated) to determine if there was ‘activity’ in the CAPP account. The definition of ‘activity’ is not changing; ‘activity’ means coverage in an active option (A, C1, C2, C3, or C4), submission of a covered claim for medical reimbursement, or an employer contribution to the Plan. If there was ‘activity’ in any of the 8 prior coverage quarters then the account balance remains. The absence of any one of the three types of activity will cause a forfeiture of the CAPP account balance to general Plan assets. -
Why has the active test for those on Medicare changed from one quarter of C3 single coverage to one quarter of C4 single coverage in employer contributions?
Under Medicare’s secondary payor rules a person who is enrolled in Medicare but continues to work (is no longer considered retired and is considered active, as defined by Medicare) and who has group coverage available to them may not use Medicare as their primary coverage and use the group coverage (such as Plan C-MRP) as secondary to Medicare. (As explained below, you can waive Plan C coverage and stay on Medicare). The Fund’s definition of ‘active’ for such participants is if they work and have employer contributions received in a contribution test quarter that equal or exceed the Plan’s lowest cost coverage. Since C4 will be the lowest cost coverage as of January 1, 2015, the cost of C4 individual coverage will be used to determine who is active. A participant who meets the active test must enroll in active coverage and freeze any retiree medical reimbursement monies they may have, or the Fund will enroll them in C4 coverage absent an active election for any other coverage option. They will be given the right to waive their active Plan C account so they do not have to give up Medicare as their primary coverage for the prospective quarter but their retiree medical reimbursement account will continue to be frozen for the prospective coverage quarter since they met the active test.
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Medical Reimbursement Program (MRP)
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What happens if I'm enrolled in the Stand Alone MRP option through December 31 and do not provide proof of other employer/union sponsored group health coverage and the required certification by the open enrollment deadline?
If you fail to timely submit the required proof of other employer/union sponsored group health coverage along with the completed and signed certification that such other coverage provides “minimum value” (as defined by the ACA), you will be defaulted into Plan C-2, C-3 or C-4 single coverage if your CAPP account balance is sufficient to cover the entire cost of such coverage for one quarter. If you were enrolled in the MRP as a stand-alone option in the previous year and wish to waive your CAPP balance entirely so that you may be eligible for a government subsidy if you buy coverage on the Health Insurance Marketplace, you may request a waiver form from the Fund Office or download it on our website at www.iatsenbf.org.
If your CAPP account balance is not sufficient to cover the cost of at least one month of C-4 single coverage, your coverage from the Fund will lapse. Once your coverage lapses, you will not be offered Plan C coverage again until you have enough in your CAPP account to cover the cost of at least one month of C-4 single coverage (and you may at that time opt for that coverage or co-pay for more expensive coverage). You will not be automatically defaulted into Plan C coverage until your account is sufficient to cover at least the cost of one quarter of C-2 single coverage (and the current $150 administrative fee).
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How do I know how much I have available for claims reimbursement(s)?
You can check your balance by logging into the Funds website at www.iatsenbf.org. Click the“ current coverage” link under the Health & Welfare panel on your main Dashboard page. Your“ ending balance” is the amount available for reimbursement of qualified, previously unreimbursed, medical expenses or post-tax health insurance premiums. You can also obtain your balance by calling the Participant Services Center at 1-800-456-3863 or by referring to your Plan C quarterly statement. Please note, your on-line balance will be different from your statement if claims were processed after the statement was generated.
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Where can I get an MRP claim form?
Claim forms are available on the Fund’s website at www.iatsenbf.org by clicking on the “Applications/Forms/Documents” link under Participant Quick Links on the main landing page. Or, in the “search” box, enter “Medical Reimbursement claim form” and hit submit. You can also obtain a form by requesting one through Participant Services Center by calling 800-456-3863 or via email at psc@iatsenbf.org. Please check back often to obtain the most current claim form.
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Where do I mail my claim form for reimbursement?
Make sure you have signed your claim form. Attached all itemized, current bills and your other coverage EOB (Explanation of Benefits) from your insurance company and mail to:
I.A.T.S.E. National Benefit Funds
417 Fifth Avenue, 3rd Floor
New York, NY 10016
Attn: MRP Claims
Or, you can also upload your claims via the Fund’s website at www.iatsenbf.org. Be sure to include all documents listed above and sign the electronic consent certificate on the Fund’s website.
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Can I submit insurance premiums for my dependent who is not enrolled in employer or union sponsored group health coverage?
No. All dependents must be enrolled in an employer or union sponsored group health coverage plan for each to be eligible to submit claims for reimbursement.
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Can claims incurred while I’m enrolled in a Plan C option (C1, C2, C3, C4, MRP or Triple S) be reimbursed if I am now in the Retiree only MRP Plan?
No. A claim must be incurred after the effective date of your enrollment in the R-MRP Plan and during a period that you are still enrolled in the R-MRP Plan for reimbursement from your R-MRP Plan.
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How do I submit the MRP Claim form and support documentation to the Fund Office?
You may submit the claim to the Fund Office in one of four ways:
•By logging on to your website account at www.iatsenbf.org. Scan your document(s) and upload (no MRP claim form is required when uploading via the website)
•By email as a PDF attachment to psc@iatsenbf.org
•By Fax to: 646-783-7650
•By Mail to:
I.A.T.S.E. National Benefit Funds, MRP Claims Department
417 Fifth Avenue, 3rd Floor
New York, NY 10016
You can check the status of your MRP claim by going to our website and logging into your account.
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What documentation do I need in order to submit my eligible expenses for reimbursement?
You need to complete a Medical Reimbursement claim form (signed and dated) for each patient (including any dependent enrolled in an employer or union sponsored group health coverage plan that meets the ACA minimum value standard) along with supporting documentation for each expense such as an itemized bill from the provider and the Explanation of Benefits (EOB) from your insurance carrier.
If you are submitting through the website at www.iatsenbf.org:
•You do not need to complete a claim form however all of the above will be required and you will also be required to checkoff a box certifying the following:
oThe submitted expenses have not been previously reimbursed and are not reimbursable under any other health plan coverage
oThe submitted expenses are qualified medical expenses as defined by the Internal Revenue Service under IRS Publication 502 (as described in our MRP Guidebook )
oThe submitted expenses are for a dependent enrolled in an employer or union sponsored group health coverage plan that provides minimum value (effective January 1, 2017)
oIf the reimbursements requested are for health insurance premiums, that those premiums were paid on a post-tax basis (eg. Not through a pre-tax flex spending account or pre-tax deductions made by you or your spouse’s employer through payroll deductions).
oThat all the information you have provided in support of the claim you are submitting is complete, true and correct and all charges for which you are requesting reimbursement were paid by you or your dependent, where applicable.
Please note: You must be enrolled in the Plan C-MRP both when the expense is incurred and when you submit a claim for reimbursement. To be eligible for reimbursement under the Plan C-MRP, your expense must be a qualified post-tax medical coverage premium or appear on the list of qualified unreimbursed medical expenses. Please refer to the Medical Reimbursement Guidebook for Plan C and Plan R-MRP SPD for a list of qualified expenses.
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How do I submit a claim via the website?
1.Log into the website at www.iatsenbf.org
2. Accept the terms and conditions
3.You will be brought to your dashboard. Under the Health & Welfare column is the new “MRP History/New Claim” button.
Click this button to:
oUpload a new claim
oUpload additional information for a previously submitted claim
oCheck the status of a claim
oView existing claims
oSee what is covered/reimbursable
oDownload a claim form
4.When you click on “Submit New Claim” a certification and conditions of reimbursement box appears. You MUST check this box to go to the next step. Check the box and click on proceed.
5.The “New Claim Submission” box will come up. You must click on the applicable patient you are uploading claims for. Click on the applicable patient and click on the “Step 2” button.
6.You will be asked to verify your address and direct deposit information (if applicable). You can modify both in this screen. If you are currently receiving direct deposit you have the option of switching to paper check and vice versa.
7.After reviewing your address and direct deposit information, click on the “Step 3” button which brings you to the upload claims screen.
8.Click on “browse”, find the document in your computer system and click on “upload”. The files that are uploaded will show below the “Claim Documents”. Once you have finished uploading claims, click on “Submit Claim”. You will receive a web reference # for your submission.
9.You have the option of clicking on “Submit Another Claim” or “Go to MRP Claims Homepage”.
10.If you click on “Go to MRP Home Page” it will bring you back to the initial “My Claims & Reimbursements Summary” screen.
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How will I receive my reimbursement?
You will receive a check in the mail along with an EOB (Explanation of Benefits). Or, if you opted for direct deposit, only the EOB will be mailed to you.
If you would like to have your payment directly deposited to your bank account, you must fill out a direct deposit form or go to our website, log into your account and click and the “change direct deposit information” tab to enter your banking information. Note, once an MRP direct deposit form/website request is received, a pre-notification file must be sent to your bank first. Once the pre-notification has been successfully sent and your bank confirms that the banking information submitted is correct, the next reimbursement you receive will be sent via direct deposit. The verification of the account can take up to two weeks and can take longer if the account information is not entered correctly the first time. Please be sure to update your direct deposit information immediately if your banking information changes. Direct deposit information cannot be updated over the phone. Your payment will be directly deposited to your account once the claim has been processed and a separate explanation of benefits will be sent via mail. The explanation of benefits is also viewable online via the website at www.iatsenbf.org.
Before you fill out the direct deposit form, be sure you know your bank’s routing number and your account number. If you have a checking account, this information can be found on the bottom of a check (see image).
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What eligible expenses can be claimed for reimbursement?
You may refer to the Plan C-MRP Guidebook and Plan R-MRP SPD for a detailed list of qualifying expenses that are eligible for reimbursement in accordance with the IRS definition and Publication 502. Some of the most common eligible expenses are:
•Medical co-payments, prescription co-payments, co-insurance amounts and deductibles
•Insurance premiums (post-tax and employer/union sponsored health plans only)
•Dental expenses
•Vision expenses
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How long will it take for my claim to be processed?
All claims are processed within 30 days of the receipt date of the MRP claim.
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Is there a fee for processing my reimbursement claim?
Yes. An administrative fee is charged for processing all MRP claims. The chart below details the current fees:
Amount of Claim Eligible for Reimbursement Administrative Charge as % of Claim $1-$249 5.0% $250-$499 4.5% $500-$999 3.5% $1000-$1,999 2.5% $2000 or more 2.0% -
If a qualifying expense is not covered in full by my other group coverage, do I have to provide proof of payment to the provider before I can get reimbursed?
No. you only need to submit an explanation of benefits document from your other group coverage and itemized statement from your provider along with a completed and signed MRP Claim form.
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Can reimbursement be sent directly to my provider?
No. payments can only be issued to the participant.
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If a claim submitted is more than my available MRP balance, will the remainder be reimbursed once additional funds are obtained?
No. you would have to resubmit the claim again to receive the unreimbursed balance. You would need to complete a new MRP Claim form and submit the original explanation of benefits you received from the Fund Office.
Reminder: Claims must be submitted no more than 12 months from the date of service
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What happens if I’m enrolled in the MRP stand-alone option and I don’t utilize the funds in my account?
If there is no activity (contributions received, claim(s) paid, or premium charges) within the past 8 quarters, then all contribution are forfeited.
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If I incurred claims for which I want reimbursement, do I have to be enrolled in the MRP option to make a claim?
Yes. you must be enrolled in the stand-alone MRP option at the time of the claim submission. If you are covered under Plan C1, C2, C3 or C4 and have excess funds in your CAPP account available for reimbursement, then you can submit for reimbursement of claims incurred as long as they are submitted within the 12 month filing deadline.
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General Information
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What happens if I, or one of my dependents, has a loss of coverage?
If you lose coverage under Plan A, C1, C2, C3, C4 or Triple S, you, or our dependent, will be offered COBRA (self-pay continuation coverage). You have the right to purchase COBRA continuation coverage through the National Health & Welfare Fund until you re-qualify for coverage through employer contributions, qualify for another group health coverage plan or exhaust the time limit for continuation. Instead of electing and paying for COBRA coverage, you may wish to obtain coverage through the Health Insurance Marketplace. With either COBRA or Marketplace coverage, you may avoid a tax penalty for being uninsured. Check with your personal tax advisor to be certain. -
Why is there an Out-of-Pocket Limit now on Plans A, C1, C2, C3, and C4?
The ACA places an annual limit on how much a person is required to pay out-of-pocket for covered services under a health plan. Once a person has met that annual limit, the health plan must cover all covered services at 100% for the rest of the year. While Plans C2 and C3 already contained an out-of-pocket limit, Plans A and C1 did not. And, the limits under Plans C2 and C3 did not include prescription drugs, which now count toward the annual limit starting January 1, 2015. The annual limit includes amounts paid by a participant for all essential benefits: hospital, medical, diagnostic, laboratory, mental health services, covered therapies, prescriptions, etc. (Services not covered by the Plan, such as out of network services under Plans C3 and C4, do not count toward the annual limit). As briefly described above, deductibles, copayments, and co-insurance (percentage) payments are all added together as out-of-pocket monies a participant is spending/cost sharing with the Plan. Once a participant’s spending reaches a certain dollar amount, then all further covered services in that same calendar year are paid at 100%. This means that, after that point, no more out-of-pocket expenses have to be paid by the participant except for non-covered services and out-of-network provider charges that exceed the reasonable and customary dollar amount determined by BlueCross BlueShield (or all out-of-network provider charges if the participant is covered under an in-network-only option).
The out-of-pocket limits under Plans A, C1, C2, and C3 are more generous than required by the ACA, that is, the Plans are reimbursing more than is required by law.
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Pension
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Pension Plan Information
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Who is the Pension Fund Plan B and Plan C Administrator?
The Pension Fund is administered jointly by a 14-person Board of Trustees made up of an equal number of Union and Employer appointees. The Trustees are not compensated for the performance of their duties and have the full power and authority to administer the Plans, construe the terms and provisions and to establish all Plan rules and regulations. The Trustees employ an Executive Director to perform all day to day administrative functions of the Plan.
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When was the Pension Fund Established?
The I.A.T.S.E. National Pension Fund Plan B was initially established in 1957. The I.A.T.S.E. National Pension Fund Plan C was established effective January 1, 2002. -
How do I know which Pension Plan I am a participant of?
The Collective Bargaining Agreement which covers the production you are working on will generally indicate which Plan your employer is required to make contributions to. Generally, Pension Plan C employees working under the I.A.T.S.E. Area Standards Agreement or other agreements requiring contributions. Pension Plan B covers those employees working under Theatrical Agreements or other agreements requiring contributions. -
How are contributions to the Pension Plan determined?
The Collective Bargaining Agreements through which you work, describe the employer contribution rate for each unit (hour, day, percentage of wages) of your covered employment. The Plans are supported by employer contributions; employees cannot contribute to either Plan. -
How are my Pension retirement benefits determined?
Both Pension Plans B & C are Defined Benefit Plans. Your Plan and your Summary Plan Description booklet contain the formulas for calculating benefits under each available type of pension. Generally, all the benefit formulas reflect the pension credit you earn for work in covered employment, your employer’s contribution rate/s and your age at retirement. -
What if I work for different employers, some of whom contribute to Pension Plan B and some of whom contribute to Pension Plan C?
Both Plans contain a ‘combined benefit’ provision whereby service credit earned under one Plan may be recognized by the other. Please refer to your Summary Plan Description booklets for further details. -
Do I have to retire at a certain age as specified by the rules of the Pension Fund Plans?
Yes. Your pension payments must begin no later than the April 1st of the calendar year following the year in which you reach age 73. (rule may vary depending on participants birth year, refer to SPD for exact details). -
Can I withdraw pension contributions made by my employer on my behalf?
No. This is a defined benefit plan and you are entitled to a monthly retirement benefit once you become vested. You are not entitled to the specific contributions made on your behalf. -
Will proof of age be required when I apply to retire?
Yes. You will need to furnish proof of your date of birth when you retire. If you are married, proof of marriage as well as proof of your spouse’s date of birth will be required.
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Annuity
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Annuity Plan Information
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Who is the Annuity Fund Plan Administrator?
The Annuity Fund is administered jointly by a 14 person Board of Trustees made up of an equal number of Union and Employer appointees. The Trustees are not compensated for the performance of their duties and have the full power and authority to administer the Plan, construe the terms and provisions and to establish all Plan rules and regulations. The Trustees employ an Executive Director to perform all day to day administrative functions of the Plan.
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When was the Annuity Fund established?
The I.A.T.S.E. National Annuity Fund was initially established on January 1, 1973. -
How do I know if I am a participant in the Plan?
If you are working for an Employer who is required to make contributions to this Plan pursuant to a Collective Bargaining Agreement with the International Union or an Affiliated Local, and contributions are received on your behalf then you are considered a participant of the Plan. -
How much is the annuity benefit?
The amount of your annuity benefit is based on the amount in your individual account when you are eligible for a benefit based on contributions received, investment earnings or losses and applicable administrative fees. -
When can I take a distribution from my individual account?
You (or your beneficiary(ies), if applicable) may apply to receive the amount in your account when:
a. No employer contributions are made on your behalf to the Annuity Fund for 6 consecutive months because you are no longer working in covered employment if you are under age 55; or
b. No employer contributions are made on your behalf to the Annuity Fund for 2 consecutive months because you are no longer working in covered employment, and you have attained age 55; or
c. You die; or
d. You become totally and permanently disabled and are in receipt of a Social Security Disability Award; or
e. You retire at age 65, or if later, after you have been a Participant in the Plan for five years.
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Do I have to take a distribution of my account balance at a certain age?
Yes. If you turn age 70 ½ on or after January 1, 2020, you are not required to take a minimum distribution until April 1 of the calendar year following the calendar year in which you turn 72. (At that time, you will receive the distribution even if you are still working.) Pursuant to the SECURE 2.0 ACT, Plan Participants who reach age 72 in calendar year 2023 or later are not required to take their first required minimum distribution until April 1 of the calendar year following the calendar year in which they reach age 73. -
Can I make salary deferred contributions (401k) to the Plan?
Yes, in some instances. You may make pre-tax contributions from your eligible earnings up to the maximum amount allowed by law provided the employer contribution made on your behalf, while in covered employment, is 3% or more of your wages. Please check with your Local Union or your Employer to make sure that you are eligible to make contributions. IRS limits on the amount you can contribute are in the Annuity Fund Summary Plan Description Booklet. In addition, for those working in the Motion Picture Industry under applicable collective bargaining agreements, can make pre-tax salary deferrals as well. -
How do I sign up for salary deferred contributions?
Salary deferral forms are available from the Fund office or on this site. You must complete a form for each employer you work for and the Fund Office must receive its copy of the form before your contributions can be accepted. -
Do I need to file an application for benefits?
Yes. An Application for Annuity distribution can be made available to you by contacting the Fund Office. Once completed, the application must be sent to the Fund Office for completion and submission to Principal. Principal will issue your distribution directly to you or your beneficiary. -
How often am I notified of the activity in my account?
Principal issues quarterly statements and your account information is available to you 24 hours a day, 7 days a week by logging onto Principal's website: https://www.principal.com/ There are direct links to Principal from your personal dashboard on this site. -
How do I notify the Fund of an address change?
You must keep the Fund advised if you move, otherwise valuable benefit information may not reach you. You can update your address directly on this site by going to your profile. Even if you've notified your Union, your Employer or the International do not assume that the Annuity Fund has your current information.
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Vacation
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Vacation Plan Information
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Who is the Plan Administrator of the Vacation Fund?
The Vacation Fund is administered jointly by a 4-person Board of Trustees made up of an equal number of Union and Employer appointees. The Trustees are not compensated for the performance of their duties and have the full power and authority to administer the Plan, construe the terms and provisions and to establish all Plan rules and regulations. The Trustees employ an Executive Director to perform all day to day administrative functions of the Plan, including employment of staff.
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When was the Vacation Fund established?
The I.A.T.S.E. National Vacation Fund was initially established on October 23, 1973. -
How do I know if I am a participant in the Plan?
If you are working for an Employer who is required to make contributions to this Plan pursuant to a Collective Bargaining Agreement with the International Union or an Affiliated Local, and contributions are received on your behalf then you are considered a participant of the Plan. -
How is money credited to my Vacation Fund Account?
Each participant of this Plan has contributions credited to his/her account as contributions are received from their employers. The entire cost of the Vacation Fund is met by employer post tax contributions. Participants cannot make contributions to their account. -
How is my account valued?
Each account is valued at the beginning of the year based on work actually performed in the prior calendar year. Your account balance consists of:
1. Contributions made on your behalf from employers for the prior calendar year received by the valuation date.
2. Any contribution(s) remaining in your account from the prior calendar year which was not included in the prior year’s check; plus (or minus).
3. Any adjustments for investment income and administrative expenses. -
When are benefit checks issued?
As soon as practicable after May 1st of each year. -
Is there a time limit within which the check must be cashed?
Yes. If you do not cash your check within 24 months, or if you haven’t given us your current address and we cannot locate you, checks issued and un-issued account balances will be forfeited. We encourage you to have your check direct deposited to your bank so that it reaches you timely. You can obtain the form on this website. -
Do I need to file an application for benefits?
No. Payments are automatically made each year to the last address on file at the Funds office. Do not assume if you changed your address with your Local Union or the International that the Fund Office has your current mailing address. It is important to notify us of any changes. Use this site to update your address, your beneficiary(ies) or complete a direct deposit form for fastest receipt.
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General
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General Information
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What information must be included on a remittance report?
A full list of the information required on a remittance report can be found in the Employer Contributions & Collections Guidebook, which can be found in the Forms section of this website. We encourage you to carefully read the requirements because incomplete reports will be rejected and may jeopardize benefit entitlement to your members/employees.
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Is there a specific format that must be used for a remittance report?
No. Although there is a sample remittance report in the Forms section of this website which may be used for submitting contributions, there is no required format as long as all of the necessary information is included on the report in a clear and legible manner.
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When are contributions due and are there penalties for late contributions?
The due dates for contributions are determined by the CBA and/or the supplemental Trust Acceptance Document (TAD). Generally contributions are made on a monthly or weekly basis. Contributions must be timely made to the Fund after the work period as described in the CBA/TAD or by the default dates indicated in the guidebook if no due date has been specified. An explanation of these due dates may be found in the Employer Contributions & Collections Guidebook.
There are penalties for late or underpaid contributions. The Guidebook has a full explanation of how delinquencies (late payments and/or shortages) are determined, including how interest is charged.
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Are separate reports required for contributions to each Fund, e.g., one for Health & Welfare, one for Pension, one for Annuity?
No. If the CBA calls for contributions to more than one of the National Funds for each covered employee, all employees being paid the same ‘rate group’ should be included on one report. -
Can multiple rate groups be included on the same report?
No. Each rate group and the employees subject to them, respectively, must be on a separate report.
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How should the contribution check be made out? Do I need to do a separate check for each Fund?
It is not necessary to submit a separate check for each Fund. A single check for the full amount of the contributions set forth on the remittance reports may be made out to the I.A.T.S.E. National Benefit Funds whether for one or multiple Funds. The check amount must, however, match the amount being reported. -
To what address should contribution check(s) and remittance report(s) be sent?
Contribution checks with accompanying reports should be sent to the Employer Contribution lockbox at:
IATSE National Benefit Funds, P.O. Box 11944, Newark, NJ 07101-4944 -
If an amount is overpaid or submitted in error on a remittance report, can a credit be taken on a future report/payment?
No, the Funds do not allow credits. ALL REMITTANCE REPORTS SUBMITTED MUST BE PAID IN FULL. For mistaken payments or overpayments, a refund may be requested by written demand to the Fund Office. For more information please refer to the Employer Contributions & Collections Guidebook.
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Can employee salary deferral payments be submitted on behalf of employees electing to do so?
If there is language allowing for deferrals in the underlying CBA AND the criteria is met allowing for deferrals as set forth by the I.A.T.S.E. National Annuity Fund (only), deferrals can be accepted upon the Fund’s receipt of the required employee authorization form. Such form is required for EACH employer for which such employee performs covered work. More information is described in the Employer Contributions & Collections Guidebook as well as the I.A.T.S.E. Annuity Fund Summary Plan Description booklet.
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Why are we required to report actual days worked when reporting to the Pension Fund, even if our rate is not based on a daily rate?
The number of days worked is necessary in determining both pension and vesting credits regardless of the contribution rate. You must report full salary amounts, in addition to days worked, for all employees whose contribution rate group is based on a percentage of salary. The number of days worked for which you are required to make a contribution determines a participant’s vesting service in the Pension Plan as well as the amount of benefit they have earned at their time of retirement. Salary is required due to IRS required monitoring.
In addition, you are required to report all employees full salary amounts to monitor numerous IRS limits, such as Highly Compensated Employees, IRC 401(17)(a), etc., as required by the IRS for the Annuity Fund. All remittance reports with annuity contributions must contain full salary, and if applicable, the salary on which you are basing the contributions if different from the full salary. -
Why does the work location need to be reported?
Besides often helping to confirm that the correct contribution rate has been submitted, the work location is needed for tax purposes, most specifically the different tax requirements for work performed in Puerto Rico. -
Can contributions be accepted after a CBA has expired?
Yes. When a CBA and full Trust Acceptance Document is in place, the Funds Office will continue to accept contributions under the expired CBA at the same contribution rate required at the time the CBA expired until such time as there is a successor CBA OR if both parties to the agreement advise the Funds in writing that the bargaining unit covered by the CBA is no longer covered.
* Note that the Funds will continue to contact the parties for a new CBA each time contributions are received after the current CBA has expired. In that respect, the bargaining parties are required to advise the Funds’ Contracts Department of any extension to which they have agreed during the time of negotiations for a successor CBA. -
Can contributions be submitted in advance of work?
No, contributions are based on covered work performed. Until the covered work is performed, the contributions are not due and will therefore not be accepted. -
What documents do the Funds need in order to accept contributions?
The Funds require a collective bargaining agreement (“CBA”) between an Employer and the IATSE or an IATSE local, together with a Trust Acceptance Document in conjunction with that CBA.
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What language needs to be included in a CBA for it to be acceptable to the Funds?
At a minimum, the CBA must contain a recognition provision, basic working terms and conditions and, of course, a benefit provision setting forth the required contributions to be submitted to each Fund for which a contribution is required on behalf of employees doing covered work.
A “participation agreement” between the parties, which only sets forth participation in the Funds is not a CBA and therefore not acceptable.
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Can a CBA be accepted without a separate Trust Acceptance Document?
Yes, but ONLY if the necessary Trust Acceptance language is contained within the body of the CBA. -
Is a Trust Acceptance Document enough for the Funds to accept contributions?
No, a Trust Acceptance Document is only valid in conjunction with a CBA. -
Can a CBA include language allowing employees to opt in or opt out of receiving contributions?
No. Employee choice to opt in or out of a specific Fund, or the amount they wish contributed, is not permissible. -
What is needed for the contribution rates in a CBA to be changed or re-allocated?
Unless specifically set forth in the CBA, the contributions rates can only be changed if there is a successor agreement or a side letter, addendum or MOA to the current agreement. -
What documents can be used if an employee requests a re-direction of their benefit contributions to another Fund?
If the contributions would have been submitted to the MPIPHP under the agreement, qualified employees can fill out the “IATSE NBF as Home Plan” document in order to have them re-directed to the IATSE National Benefit Funds. Note that both the IATSE NBF and the MPIPHP have criteria which must be met in order for the Home Plan to be approved. A copy of the Home Plan can be found in the Forms section of this website.
For USA829 members working under an agreement in which contributions would be submitted to the MPIPHP, there is a special Home Plan which enables the health and annuity contributions to be re-directed to the IATSE National Benefit Funds and pension contributions directed to the USA829 Pension Fund. A copy of this Home Plan can also be found in the Forms section of this website.
For re-directions involving Benefits Funds other than the MPIPHP, a different re-direction MOA or sideletter would be necessary, to be signed by the employee, the signatory employer and the signatory union party. The Home Plan would not be applicable in those situations. Contact the Contracts Department for more information by calling us at 1-800-456-3863.
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